Welcome to the Northern Regional Housing Authority’s Procurement Department. The primary mission of the Procurement Department is to facilitate the agency’s mission of effectively providing quality, safe, decent, and affordable housing by ensuring that the appropriate quality and quantity of commodities and services can be procured in the most timely manner and at the most economical cost to the agency, in compliance with all applicable regulations and ethical standards. The result of our effort is the procurement of quality goods and services in a fair, open, competitive and respectful process for everyone involved.
The purpose of this section is to provide interested parties with a general introduction on how to do business with NRHA and, to provide information on upcoming procurement initiatives, such as Requests for Quotes (RFQ’s), and Invitations for Bids (IFBs), and Requests for Proposals (RFPs).
- NRHA uses the procurement practice of “Best Obtainable Price” requiring one quote for purchases up to $1,999. Documentation must be kept to prove that a particular purchase was truly the best price, or, that the goods or services were a ‘single source’ or ‘sole source’ when competitive prices are not available.
- RFQs are used to procure goods and services over $2,000 but under $60,000. Three written quotes on company letterhead are necessary. Lowest responsible price wins.
- Purchases over $60,000 require an advertised Invitation for Bid (IFB) process, involving sealed bids that are formally opened and awarded and often require bid bonds and/or performance bonds.
Contractors must be licensed to work in New Mexico and be bonded and insured, and be registered in the Federal Government’s SAM (System for Award Management). Please visit SAM.gov for more information. Registration is free.
All labor contracts over $2,000 but under $100,000 require HUD contract 5370EZ to be used, and are subject to the Davis Bacon act. Therefore, a Wage Determination number is included in the contract which specifies the minimum that workers must be paid. Learn more about Wage Determinations . Learn more about Davis Bacon.
In addition, all vendors are expected to adhere to Federal Section 3 Requirements, which means that NRHA should consider contracting with a Section 3 firm, or encourage any firm to consider hiring low income workers if they need additional workers for a NRHA project. Learn more about Section 3.
Current Projects –
- Repair water-damaged and vandal-damaged units (12 units) – in advanced planning stages for October 2017 start date.
- Repair/Replacement of sewer and water lines in several houses in Grants, NM- immediate.
- Replacement of gas lines at Ranchitos and Questa sites, thus eliminating master meter requirements – starting October 2017-April 2018
- Replacement of gas furnaces, gas water heaters and gas ranges for 30-40 units – in advanced planning stages for a November 2017 start date.
- Replacement of interior and exterior doors-in advanced planning stages
- Renovation of the Penasco septic system – in advanced planning stages
- Switching Penasco propane from a proprietary, one-tank, master meter system to vendor-owned individual tanks- in planning stages for a May 2018 start date
- Decorative fencing, security lighting and solar lighting at the Gusdorf park site. Addition of playground equipment, landscaping, and seeding.
- Fencing repair/replacement at all sites with perimeter fencing
- Security cameras at various sites
- Site improvement- grading, landscaping and seeding